📷
Upload conference logo
Best fit: 1280 × 160 px · or double-click to pick from client bank
Job #
Client
Enter your conference name above
Venue — tap to fill in
▼
Event dates & times — tap to fill in
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✨
Drop the job's documents here — they'll be filed & can autofill this job
Files or whole folders — BOLs, hotel packets, COIs, event briefs, anything · choose a folder
Venue
House AV, property details, and site logistics
Property Information
Business center?
Event Spaces and Rooms
▾
Name each space and upload floor plans, photos, or diagrams.
Parking
▾
📷 Upload parking photos
Venue Photos
📷 Upload venue photos
On-Site Production Companies
Union — AV
Is power provided by the same company?
Hotel requirements & policy scanner
Upload the hotel's requirements or policy document and the app will scan it, then flag each item against what's already in your planner.
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Click or drag hotel document here
PDF or any text document
Dock & Freight
Union — Teamsters / Freight
Always filled separately — Teamsters are typically independent from the primary union.
▲
Delivery address
— not yet entered above —
Is the dock slanted?
Should you check in with LPS (Loss Prevention Services)?
Is a freight elevator required?
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Truck parking
Truck parking details will be collected in the Logistics section.
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Click or drag dock photos or documents here
Photos, PDFs, or any format
AV & Production
Equipment, vendors, and technical requirements
Equipment Manifest
Drop SCAV pull sheets and cross-rental quotes together — the AI reads every item and tags who's providing it. Prices and providers stay internal; the client version is safe to hand the hotel: plain names and quantities only.
✨
Drop equipment lists — SCAV pull sheets, vendor quotes, rental confirmations
PDF, image, or spreadsheet · read with the higher-power model
Agenda & Production Schedule
Upload schedule document
↥ Click or drag file here
PDF, Excel, Word, or any format
CAD & VWX Files
Upload Vectorworks, AutoCAD, or any design files for the show.
💾
Click or drag files here
.vwx, .dwg, .dxf, .pdf — any format
Rigging
Union — Rigging
Is rigging provided by the same company?
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Click or drag files here
PDF, DWG, images — any format
Internet / Network
Union — Internet / Network
Do you need to contract internet?
Logistics
Hotel requirements, insurance, and on-site operations
Event Handlers
Delivery and Pickup
Shipping Estimator
Origin: West Columbia, SC · ~500 mi/day average
Delivery Date
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Truck Depart
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Truck Arrive
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Load In
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Load Out
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Upload Bills of Lading and the app will scan them, auto-fill matching fields, and flag any address discrepancies.
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Click or drag BOL files here
PDF, image, or text — one at a time or multiple
SCAV COI
Upload the certificate of insurance for the venue or event. Add multiple if needed.
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Click or drag COI file here
PDF, image, or any format
Vendor COI & License Verification
Track COI and license status for each vendor on the show.
| Vendor | Type | COI | License | Expiry | Notes |
|---|
Fire Marshal
Fire department info for this venue, the signed approval, and who to call.
Primary Contact
Signed Approval
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Drop the signed fire marshal document here
Permit, approval letter, or stamped plans — PDF or image
Documents
Every file on this job — where each one lives, plus a spot for everything else
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Drop any paperwork here — no category needed
Files land under "Unassigned" and can be filed later (or never — that's fine too)
All documents
Contacts
Meeting planner, hotel reps, unions, and key people for this job
From this job
Live from the rest of the planner — add any of them to the contact list below.
Key contacts
| Name | Role | Company | Phone | Notes |
|---|
Crew
Travel, call sheet, and local labor
Crew Travel & Hotel
| Position | Name | Travel In | Travel Out | Hotel | Confirmation # |
|---|
Crew database
Save crew contacts here to quickly fill the table above.
Call Sheet
Who's on-site, when they call, and how to reach them
Call Date
General Call
Location / Report To
| Role / Position | Name | Call Time | Phone | Notes |
|---|
No crew added yet — hit ＋ Add Crew to get started.
Local Labor
Schedule
Schedule local labor calls for load-in, show, and load-out.
| Name | Role | Date | Call Time | Hours | Rate |
|---|
Compliance
Track compliance requirements for local labor — permits, union rules, certifications.
Production Schedule
Build the crew day before the client's agenda exists — type it in, drop in breaks, send it to vendors
Several statements at once is fine — split by new lines, commas, or "and". A date or weekday starts (or updates) a day · "on Thursday" works once the job has dates · a line with just a time drops an item onto the day it names, or the latest one · add (task) to any line to also put it on the Tasks page, due 60 days before load-in. Enter adds · Shift+Enter for a new line.
✨ Or drop a schedule — run of show, existing production schedule, crew call sheet
PDF, image, Word, or spreadsheet · the AI builds the days, then you adjust
Broad Union Rules
Off — no union flags on the days below. Break suggestions still use the standard defaults (meal by the 5th hour, 15-min wash-up).
Work Days
No work days yet — type one above, like "Friday Sept 11 — Load in starts 9am, EOD 5pm".
Recallable Blocks
These show as chips on every day — click one there and it drops in at its suggested time (meals aim for the middle of the day, never past the 5th hour, with a wash-up before walk-aways).
Tasks
Planning checklist and deadlines
No tasks yet
No tasks yet — click Generate from show date to build your checklist (deadlines count back from the Show Start date), or add tasks manually below.
Verify
Everything the scanner filled in — confirm it's right, or jump to the field and fix it
Budget
Cost tracking and approvals
Coming soon